Director's & Officers Meeting Minutes
Saturday, November 3, 2018
Following Annual General Meeting
Location: Ancaster Recreation Centre
Present: Dan Carbonneau, Brian Lee, Nancy Gray (minutes)
Regrets – Grant Brooker
Guest – Bob Sisler
1. Adoption of Agenda – approved
2. Minutes – September 26, 2018 – c/f till next meeting
3. Business Arising from Annual Meeting
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Motion to appoint additional director for one year. Nancy nominated Bob Sisler as Director at Large.
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Seconded – Dan Carboneau
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Carried – Unanimous
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Bob accepted.
4. New Business
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Planning for 2019 – Discussed. Agreed directors will work on tasks individually until first meeting in January.
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Budget – Nancy will work with Grant to prepare 2019 Budget.
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Annual Club Affiliation Application must be filed after election of Club
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Officers and before memberships may be accepted for the new year.
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Includes updated Club’s Risk Management Plan and Ride Schedule
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(Dates, Times, Star Location) – Brian will work on. Goal to submit
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after January meeting so registration is open early February.
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Directors and Officers Insurance Application at same time submitting Affiliation Application. – Brian, as per above.
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Recommendations from OCA re web page – Nancy will follow up with Lesley Scime and confirm she will support web next year. Nancy will discuss recommendations rec’d from OCA with Lesley.
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Follow up on clothing recommendation from Annual Meeting, Dan will review options and follow up with Ted who volunteered to research at AGM.
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Form 1, Ontario Corporation Initial Return/Notice of Change must be submitted within 14 days of any change in Directors and/or Officers – Nancy to submit.
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Survey of last year’s members as suggested at AGM? – Nancy will draft for directors’ review and comments.
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4.1 Date of next meeting – Wednesday January 23, 2019 – Nancy’s house.
5. Adjournment – meeting adjourned 2:45 pm.